📄️ City
The City submenu is used to register city names into the system. The city names registered should be related to the company's needs, such as the company's domicile, the address of the head office or branch offices owned, warehouse locations, supplier (vendor) and customer (client) addresses. Later, this city list will be displayed in the Supplier and Customer forms. Point your cursor to the Static Data/General/City menu. You will get a menu like the one in the image 3.1.1.
📄️ Province
The Province sub-menu is used to register the names of provinces in the system related to the addresses needed by the company in menus related to address details. Click on the menu Static Data / General / Province, and the system will display the province menu as shown in Figure 3.1.2.
📄️ Country
The Country submenu is used to register country names into the system that are related to the addresses required by the company in menus related to address details. Click on the Static Data/ General/ Country menu, and the system will display a form as shown in the image 3.1.3.
📄️ Zone
For companies engaged in goods distribution, a sales territory-based management approach (zoning) is of utmost importance. Through a zoning approach, the effectiveness of sales area coverage can be increased. By creating a good regional mapping, determining delivery route designs, and organizing canvassing, companies can maximize customer potential and reach all markets within a specific area.
📄️ Currency
In the currency module, we will register the types of currencies that will be used to record daily transactions. The number of currencies that can be input in this module is not limited to just one type of currency. The SOFICloud program has a multi-currency feature, which means you can input various transactions with various currencies as needed for your company. Next, from the types of currencies that you have input, determine the base currency.
📄️ Division & Department
Having just a chart of accounts is sometimes not enough, as companies may also require a more detailed breakdown of expense accounts into divisions or departments. This is to enable more in-depth analysis and scrutiny of transactions occurring in specific areas, providing more detail than just General Expenses.
📄️ Employee
The Employee form is used to register the names of staff or employees responsible for each department that has been previously registered. To open this form, direct your pointer to Static Data/General/Employee, and the system will display a form as shown in Figure 3.1.7.